Executive Assistant

About Avance Labs

Avance Labs accelerates the transition of hard-to-abate industries. Based in Abu Dhabi Global Market (ADGM), we help steel producers, industrial gas companies, fuel suppliers and project developers decarbonize commodity supply chains and bring first-of-a-kind industrial projects to financial close.

Our data-driven, AI-augmented platform combines three things: the I-TRACK (HX) Hydrogen Product Code, a certification methodology for hydrogen and its derivatives; the Digital Product Passport, which records the carbon footprint of a product as it moves through the supply chain; and the Project Bankability Engine, which helps developers address the regulatory, technology, offtake and financing risks that keep new projects from being financed.

Role summary

We are looking for an Executive Assistant to support our CEO and leadership team. In a company of our size, the role goes beyond calendar management: you will keep the executive office running, coordinate day-to-day operations and handle administrative matters within the ADGM framework. It suits an organized, adaptable person who is comfortable moving between many tasks at once.

 

Key responsibilities

Executive support and calendar management

  • Manage calendars across several time zones for the CEO and senior leadership.
  • Handle incoming calls, inquiries and correspondence, and prioritize what needs executive attention.
  • Prepare board papers, investor presentations, research briefs and meeting minutes.

Travel and Logistics

  • Arrange domestic and international travel, accommodation and ground transport.
  • Process and reconcile expense claims.
  • Organize visits and meeting schedules for investors, government delegations and partners.

ADGM administration and operations

  • Liaise with the ADGM Registration Authority, free zone service desks and legal advisers on licensing, compliance and filings.
  • Handle confidential information on research, fundraising and partnerships with discretion.
  • Help organize industry events, roundtables and stakeholder meetings.


Qualifications and requirements

Education and experience

  • Bachelor’s degree in business administration, finance, sustainability or a related field.
  • Five to seven years’ experience supporting senior executives, ideally in ADGM, financial services, energy or climate technology.
  • Based in Abu Dhabi, with working knowledge of local administrative processes.

Skills

  • Advanced user of Microsoft 365 (Word, Excel, PowerPoint, Outlook) and comfortable with AI-based productivity tools.
  • Excellent written and spoken English. Arabic is a strong advantage.
  • Strong organizational and time-management skills, with the ability to manage competing priorities under tight deadlines.
  • Discretion and sound judgment when handling sensitive matters.

 

Location: Abu Dhabi, UAE 

Department: Executive Office 

Employment type: Full-time, on-site

 

Send your CV to info@avance.energy

Avance Labs is an equal opportunity employer and welcomes applications from candidates of all backgrounds. Applications should include a CV and a brief cover letter outlining relevant experience.